QueryCoach: Booking, Contracts & 0%-Fee Payments for Coaches — Setup Guide + the Client-Winning Play

What it is, in one sentence

QueryCoach is a front desk plus a cash register for coaches: your students can see your available times, book a session, sign a contract, and pay you — all from one link you send them.

Think of it like this: normally you juggle a notebook or chat app for scheduling, a separate tool for getting paid, and hope you remember who owes you what. QueryCoach puts all three jobs into one online shop window that belongs to you.

Why this matters to you

If you sell your time — personal training sessions, English lessons, career consulting calls — your week probably looks like this:

• Booking chaos. Students message you on WhatsApp/WeChat/Instagram at 11pm: “Are you free Thursday?” You scroll back through five conversations to answer.
• Payment headaches. You remind people to transfer money, then match payments to names by hand at the end of the month.
• Platform cuts. Marketplace platforms take a percentage of everything you earn. Earn $3,000 in a month, and a 10% platform fee quietly eats $300 of it — money that never touches your pocket.

QueryCoach is built exactly for this pain: one link handles scheduling, contracts, a student portal (more on that below), and payment collection.

Pricing and free tier

• 30-day free trial — confirmed on QueryCoach’s official Product Hunt page, October 21, 2026. What this means for you: you can run your full booking and payment flow with real students for a full month before paying anything.
• 0% platform fee — QueryCoach does not take a cut of your revenue. You only pay Stripe’s own card-processing fee. Quick arithmetic: if you charge $100 for a session, you keep the full $100 minus Stripe’s fee (typically around 3%, so roughly $97 lands with you) instead of losing another $5–$15 to a platform. What this means for you: the more sessions you sell, the bigger the gap between QueryCoach and platforms that skim a percentage.
• Regular pricing: use whatever is listed on the official website — unconfirmed numbers are not printed here. What this means for you: check the site before your trial ends so there are no surprises.

A few terms explained in plain language, because they’ll show up in the setup:

• Platform fee: the cut a booking platform takes from each payment you receive. “0% platform fee” means QueryCoach takes nothing extra — see the math above.
• Stripe: a widely used online payment company (think of it as the credit-card terminal behind millions of websites). QueryCoach collects your students’ payments through Stripe, so you’ll need a free Stripe account. What this means for you: your students can pay by card from anywhere; you receive payouts to your bank account.
• Student portal: a personal web page each student gets after signing up — their booked sessions, payment history, and any files you share live there. What this means for you: students stop asking “when is my next session?” and “did I pay?” — they can look it up themselves.

One concrete way to make money with it

If you’re not a coach yourself, here’s the playbook: sell a “QueryCoach setup in a week” service to coaches.

• Who the client is: solo yoga instructors, personal trainers, language tutors, career coaches — anyone with students and a messy chat-app booking system. They feel the pain daily but will never set up a tool themselves.
• What you sell: a done-for-you package: you configure their QueryCoach (account, Stripe connection, weekly schedule, 2–3 priced services, branded booking link), write the announcement message they send to students, and show them the dashboard in a 30-minute call.
• What to charge: around $199 one-time for the setup, plus an optional $29/month for maintenance (updating prices, fixing schedule changes, answering “how do I…” questions). What this means for you: five setup clients a month is roughly $1,000, and the maintenance fees stack into recurring income.
• How to validate in 7 days: Day 1–2, set up your own QueryCoach demo (free trial). Day 3, message 20 local coaches on Instagram with a one-line pitch and a screenshot of the demo. Day 4–7, get one coach on a free pilot call, set them up, and ask for a testimonial. One paying pilot = the idea is real.

Hands-on tutorial: your first working booking link

Want your own booking link? Here’s the 20-minute setup.

Follow these steps in order. No coding, about 20 minutes.

Step 1 — Sign up for the 30-day free trial. Open the QueryCoach website and create your account. You’ll be asked for your name, email, and what kind of coaching you do.

Step 2 — Connect Stripe (so you can actually get paid). In the dashboard, find the payments/integrations section and connect or create your Stripe account. This is the step that turns your booking link into a cash register: without it, students can book but not pay.

Step 3 — Create your first bookable time block. Go to your availability or schedule settings. Mark the hours you’re actually available each week (e.g., Tuesday–Thursday, 6pm–9pm). This is your “open for business” calendar.

Step 4 — Add a service with a price. Create one service — for example, “1-on-1 fitness session, 60 minutes, $80.” Give it a plain name, a duration, and a price.

Step 5 — Get your booking link. QueryCoach generates a personal booking link (like querycoach.com/yourname). This is the one link you’ll send everywhere.

Step 6 — Walk through the student’s journey yourself. Open the link in a private/incognito browser window so you see what a student sees. You should be able to: pick an available time slot → enter a name and email → pay by card → receive a confirmation. What you’ll see on your side afterwards: the new booking appears in your dashboard, the payment lands in Stripe, and the student gets their portal page.

Step 7 — Send it to one real student. Text your link to one friendly student or friend: “Hey, I’m testing a new booking page — book a session through this link.” Their real booking is your proof that everything works end to end.

Input → output, side by side. Here’s exactly what a successful test looks like:

• You (playing the student) do: open the link in incognito → click Thursday 7:00 PM → type your name and email → pay $80 by card.
• You (as the coach) see: a new booking “Thu 7:00 PM — 1-on-1 fitness session” in your dashboard, roughly $77.60 in Stripe (after the ~3% card fee), and the student gets a portal page showing their booking. If all three show up, your cash register works.

Sample message you can copy: “Hi! You can now book sessions with me directly here: [your link]. Pick a time that works for you and pay online — no more back-and-forth messages.”

Limitations and gotchas

• The trial is only 30 days. After that, you’re on a paid plan — and since official pricing isn’t confirmed in this article, check the website before committing. What this means for you: set up the important stuff (Stripe, real schedule, real students) in week one, not week four.
• You still have to bring your own students. QueryCoach is a front desk, not a marketing machine — it won’t find clients for you. What this means for you: keep posting on the channels that already bring you students; the link just makes those students easier to convert.
• Stripe account required. You can’t receive card payments without a Stripe account, and Stripe has its own identity verification. What this means for you: apply for Stripe early — approval can take a day or two.

FAQ

Do I need to know how to code? No. If you can set up a Calendly or fill in a social media profile, you can set this up. Everything is point-and-click in the browser.

Do my students need to download an app? No. They get a web link, pick a time, pay, and get a confirmation — all in the browser, no install and no account needed on their side.

How is this better than Calendly or WeChat booking? Calendly handles scheduling but leaves payments and contracts to other tools. WeChat booking is manual: screenshots, spreadsheets, missed messages. QueryCoach bundles booking + payment + student portal in one link, with 0% platform fee — Calendly alone doesn’t collect payments this way, and WeChat can’t do it automatically at all.

What does “0% platform fee” actually save me? On a $100 session with a 10%-fee platform, you’d lose $10 to the platform plus Stripe’s fee. With QueryCoach, that $10 stays with you. Scale it: 30 sessions a month at $100 each = $3,000 revenue; a 10% platform fee would have taken $300. That’s $3,600 a year back in your pocket.

Where can I compare QueryCoach with other coach tools? QueryCoach’s own blog has a comparison of 11 coaching tools (published 2026) organized by what you actually sell — worth a read before you commit to any single tool.